EPFO directs Inspectors to accept Computerised Records, Registers, etc.

EPFO Directions for PF Inspectors/ Authority to accept Digitization/ Computerisation of Registers, Records and Other documents maintained by Employer

The MoLE/ EPFO has issued directions that if any employer makes available records in electronic form and accessible to the inspector/ authority which are usable for a subsequent reference, then that employer should not be required to produce print/ hard copy of those documents, as under:

PF Inspectors to accept Computerised Records: EPFO Circular dt. 31 Oct. 2016 

Ministry of Labour & Employment vide DO letter No.Z- 20025/15/2016-LRC dated 09.05.2016 has decided to move towards a regime of online maintenance of registers/ records mandated by labour laws, by business/ establishments and integrate the same with the Shram Suvidha Portal. A Unified Shram Suvidha Portal was developed to facilitate reporting of Inspections, and submission of Returns. This has been envisaged as a single point of contact between employer, employee and enforcement agencies bringing in transparency in their day-to-day interactions.

Further Ministry of Labour & Employment has requested to issue following directions:-

“if any employer/ establishment makes available registers/ records in electronic form and accessible to the inspector/ authority so as to be usable for a subsequent reference, then that employer/ establishment should not be required to produce print/ hard copy of these documents”.

The said DO letter dated 09.05.2016 is enclosed herewith and it is advised to follow the instruction given by Ministry of Labour & Employment, New Delhi.

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