GSTN Advisory on HSN Code in Tax Invoice and Errors in GSTR 1 Filing

GSTN has issued an Advisory on the requirement of mention of specified number of Digits of HSN Code in the Tax Invoice and errors being faced while filing GSTR 1, along with resolutions thereof.

GSTN Advisory dt. 26/08/2021: HSN and GSTR-1 Filing

In accordance with Notification No. 78/2020 Central Tax, dt. 15/10/2020, taxpayers need to declare Harmonised System of Nomenclature (HSN) Code of Goods and Services supplied by them on raising of tax invoices, with effect from 01/04/2021 on the below mentioned lines:

Aggregate Turnover in the preceding Financial YearNumber of Digits of HSN Code to be reported in GSTR-1
Upto Rs. 5 Crore4
Above Rs. 5 Crore6

2. It has been reported by few taxpayers that HSN used by them for reporting in GSTR-1 is not available in the table 12 HSN drop-down. They have further stated that they are facing issues in adding the required HSN details in table-12 and filing of statement of outward supplies in form GSTR-1 of July 2021. Further, in some JSON files, the HSN field is coming as blank from the offline tool, along with other errors as mentioned below:-

i) Processed with Error,

ii) In Progress or Received but pending,

iii) Duplicate Invoice Number found in payload please correct.

3) HSN related issues leading to error messages ‘Processed with error’, ‘In progress’, ‘Received but pending’: Issue & Resolution

a. Taxpayers should check their HSN code in Search HSN functionality provided by GSTN on GST portal and with the directory of HSN codes provided in a downloadable excel format at the following link:

Kindly also refer to the advisory issued by GSTN on 12/04/2021 as “Clarification on reporting 4-digit/ 6-digit HSNs”, available at the following link:

b. On examination of the HSN codes reported as missing, it has been observed that few taxpayers are trying to report truncated first 6-digits out of an otherwise valid 8-digit HSN. These truncated HSN codes are actually not available in GST Tariff at 6-digit level, with no corresponding description of goods. Therefore, these truncated 6-digit HSN are invalid. Taxpayers are therefore advised not to create 6-digit HSN code by truncating/removing the last two digits (including “00”) of a valid 8-digit HSN code. However, there are no validations at present in the system.

c. It may be noted that presently GSTN has relaxed these validations in GSTR-1 due to the pandemic situation in the country and if taxpayers do not find a valid HSN code from the search drop down, then the system is presently accepting the user entries and they can add the HSN & description in the system and proceed to file the GSTR-1.

d. However, it may be noted that these validations are not relaxed on IRP portal for reporting e-invoices & also the e-way bill portal for issuing e-way bills.

e. It may kindly be noted that in some cases, the taxpayers are facing rejection at the time of filling the data in Table 12 of GSTR-1 at the GST portal, where the taxpayers are trying to proceed only after entering the HSN code, without entering any other data. It may be noted that without entering any data in ‘Description’ text box or any other field, other fields will not be Thereafter, all the mandatory fields have to be filled before Submission of the data.

f. Filing of GSTR-1 is to be done using the following steps:

i) Log-on to GST portal and click on Return dashboard.

ii) On the return dashboard select Financial Year, Quarter and Period.

iii) Select Prepare Online button on GSTR-1 Tile (Box).

iv) Select ‘Table 12 HSN wise summary of outward supplies’ to add HSN details.

v) Enter minimum two digits of HSN in the HSN box and the system will provide the drop down list of related valid HSN codes.

vi) Select the applicable HSN from the drop-down and the description will be auto-populated in the `Description’

vii) In case the desired HSN is not appearing in drop-down menu then you can manually enter the desired/applicable HSNs as mandated by law in HSN filed; the system shall accept manually entered HSN as of now.

viii) After entering manual HSN, mandatorily fill the description of HSN in ‘Description’

ix) Fill the all other mandatory fields i.e. UQC, Rate, Total taxable value, IGST/CGST/SGST and click on ‘Add’ button.

x) This shall move the added records to ‘Added/Edited invoices to be Saved’ section.

xi) Continue to add remaining records, if any by following step 5 to 9.

xii) After adding all records, click “SAVE” button under “Added/Edited invoices to be saved” section to save all added records.

xiii) This will move all added records to ‘Processed Records’ section.

xiv) Enter records in other applicable Tables of GSTR-1 and proceed filing GSTR-1.

4) Error messages ‘Processed with error’, ‘In progress’, ‘Received but pending’: Issue & Resolution

It has been noticed in a few cases that the taxpayers have not used the latest version of Offline Tool while uploading their GSTR-1 return through Offline mode on the GST portal. In some instances, it was observed that HSN Code and Tax rate fields were left blank in Table 12 of GSTR-1 and hence the system has not processed the said GSTR-1. The taxpayers are advised to download the latest version of Offline Tool (version 3.0.4) provided on the GST portal, instead of any older version. In case the taxpayer is using any third party GSTR-1 offline tool, then the service provider of the third party offline tool should be contacted & requested that the tool be updated.

5.) Error message reported as “Duplicate Invoice Number found in payload please correct”: Issue &Resolution

GST law requires an invoice, credit/ debit note to be unique across a Financial Year, and the same record number should not be repeated in the same Financial Year. If the same record number is reported again in the same Financial Year, the same is treated as a duplicate record, and rejected by the system.

It has been noticed that taxpayers were reporting duplicate records, and the same were being rejected by the system, causing inconvenience to other genuine filers. It is requested this kind of check may be exercised by the taxpayer or by the offline tool used by the taxpayer.

6) Further, if the HSN of any Goods/Service is otherwise valid but not accepted on GST Portal/ e-invoice Portal / e-way Bill portal, please raise a ticket on GST Self-Service Portal: > Report Issue> Type ‘HSN’ in ‘Type of Issue/Concern’ search box> Select relevant sub-category, e.g. `e-Invoice – IRP – HSN Code related’

Related Posts:

Specified Digits of HSN Code for Tax Invoice under CGST/ IGST/ UTGST, notified by CBIC

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