Registering Certificates at UDIN Portal, mandatory from 1 Feb. 2019: ICAI

Registering Certificates at UDIN Portal (https://udin.icai.org), mandatory from 1 Feb. 2019: ICAI

ICAI has made it mandatory for all Member Chartered Accountants (CAs) in practice to register all certificates at UDIN portal, which are being issued on or after 1 Feb. 2019, vide Press Release dt. 24 Jan. 2019, i.e. a Unique Document Identification Number (UDIN) comprising of 18 Digits is required to be generated via system as unique number for every document certified/ attested by Practicing Chartered Accountants.

ICAI has been noticed that financial documents/ certificates attested by third person misrepresenting themselves as CA Members are misleading the Authorities and Stakeholders. ICAI is also receiving number of complaints of signatures of CAs being forged by non CAs. To curb such malpractices, ICAI has come out with an innovative concept of UDIN i.e. Unique Document Identification Number which is being implemented in phased manner. It will secure the certificates attested/ certified by practicing CAs. This will also enable the Regulators/ Banks/ Third parties to check the authenticity of the documents.

UDIN is totally secure as it it does not contain any information of the client and can be viewed only by the Member and/ or the Regulators/ other Stakeholders who are having the UDIN.

UDIN is to be generated at the time of signing the Certificate. However, the same can be generated within 15 days of the signing of the same (i.e within 15 days from the date mentioned at Certificates and not beyond that). Further, no document is required to be uploaded for generating UDIN.

It may be noted that ICAI has already issued Advisory for Practicing Chartered Accountants (CAs) to register all certified/ attested documents at UDIN Portal (https://udin.icai.org) and to generate respective Unique Document Identification Number (UDIN) for each such document for future reference by stakeholders who wish to check authenticity thereof. Initially the advisory was recommendatory in nature (i.e. w.e.f. 1 July 2018), however from 1 Feb. 2019 this advisory is mandatory in nature.

UDIN mandatory for which type of Certificates?

ICAI has listed the type of Certificates which are covered/ not covered in the FAQs on UDIN, under the new compliance requirement for the practicing chartered accountants:

UDIN is mandatory for which type of Certificates from 1 Feb. 2019?

ICAI’s Frequently Asked Questions (FAQs) on UDIN

For detailed procedure to be followed for registering certificates, etc. UDIN, please refer the Frequently-Asked Questions: https://udin.icai.org/

Help Desk for UDIN related Queries/ Issues:

Members can submit their query online on the help desk tab on Menu bar available at https://udin.icai.org or can email at udin@icai.in. Alternatively Members can call at 011-30110411/480. In case of emergency, please speak with Mr. Vishal Agarwal at 9911539260.

ICAI Announcements on UDIN from time to time

Mandatory Usage of UDIN for Certificates issued by Chartered Accountants w.e.f. 1st Feb. 2019 to prevent forgery: ICAI Press Release dt. 24 Jan. 2019

It has been noticed that financial documents/ certificates attested by third person misrepresenting themselves as CA Members are misleading the Authorities and Stakeholders. ICAI is also receiving number of complaints of signatures of CAs being forged by non CAs. To curb the malpractices, the Professional Development Committee of ICAI has implemented in phased manner an innovative concept of UDIN i.e. Unique Document Identification Number. All Certificates are being made mandatory with effect from 1st February, 2019 as per the Council decision taken at its 379th Meeting held on 17th – 18th December, 2018.

Full time Practicing CAs can register themselves by visiting at https://udin.icai.org/ and generate UDIN by registering the certificates attested/ certified by them.

For any other further assistance/ clarification, you may reach us at 011–30110411/444 or email at udin@icai.in. In case of emergency, you may also call Mr. Vishal Agarwal at 9911539260.

MEMBERS ARE ADVISED TO REGISTER THE DOCUMENTS CERTIFIED BY THEM & GET THESE SECURED.

Mandatory Implementation of UDIN deferred from 1 Jan. 2019 to 1 Feb. 2019: ICAI

ICAI Announcement dt. 28 Dec. 2018

As you are aware that to secure the certificates/documents attested/certified by practicing Chartered Accountants and for tracing forged/wrong documents prepared by any third person misrepresenting himself as a Chartered Accountant, ICAI had implemented an innovative concept of UDIN i.e. Unique Document Identification Number.

We wish to inform that for this prestigious project of UDIN, ICAI has engaged Tata Consultancy Services (TCS) who is also automating and will maintain the life cycle of CA Members and Students making them largely online on a digital platform.

To enable TCS do the huge data migration and data audit which will require around 30 days before the UDIN Platform becomes mandatory, Central Council of ICAI has decided to mandate UDIN w.e.f 1st Feb., 2019 in a phased manner as against the earlier announced date of 1st Jan., 2019.

ICAI Advisory for Practicing CAs to register Certified/ Attested Documents at UDIN Portal (https://udin.icai.org)

Mandatory Usage of UDIN by Chartered Accountants w.e.f. 1st January, 2019 to prevent forgery: ICAI Press Release dt. 10 Oct. 2018

The Division Bench of Hon’ble Calcutta High Court had passed an order on 21st June, 2018 in the matter of ITAT 22/2015 in respect of Binod Kumar Agarwala vs Commissioner of Income Tax wherein ICAI was directed to initiate appropriate action against the concerned Chartered Accountants firm. The Hon’ble High Court while passing the orders observed that the firm had prepared Balance Sheet of the assessee i.e. Shri Binod Kumar Agarwala by projecting a rosy picture as to the credit worthiness of the assessee for the purpose of availing credit facilities from the Bank.

The ICAI, on the basis of the orders of Hon’ble High Court, issued a show cause notice to the Firm calling upon its explanation in this regard. However, the said Firm of Chartered Accountants have vehemently denied stating that their Firm had not prepared those documents and their signatures and stamp has been forged. The firm had also submitted of having filed a FIR with Khargpur Police and a sworn affidavit affirming their non-association in this matter. However, Director (Discipline), ICAI is further examining the matter.

It may also be further stated of late, an increasing trend to forge the stamp and signature of Chartered Accountants was seen. ICAI, as the regulator of accountancy profession, as a proactive step, has introduced Unique Document Identification Number (UDIN) and it will be mandatory for all practicing Chartered Accountants w.e.f. 1st January, 2019 to register all certificates issued by them with UDIN portal which can be verified by users/ stakeholders.

Unique Document Identification Number (UDIN) – ICAI Announcement dt. 26 Sept. 2018

It has been noticed that financial documents/ certificates attested by third person misrepresenting themselves as CA Members are misleading the Authorities and stakeholder. ICAI is also receiving number of complaints of forged signatures. To curb the malpractices, the Professional Development Committee of ICAI has implemented an innovative concept of UDIN, i.e. Unique Document Identification Number, to secure the certificates/ documents attested/ certified by practicing Chartered Accountants which will be made mandatory with effect from 1st January, 2019.

Full time Practicing CAs can register them by visiting at https://udin.icai.org/ and generate UDIN by registering the certificates/ documents attested/ certified by them.

To generate UDIN, Members are required to provide only 3-5 key fields of the certificate/ document which is being attested and there is no need to upload it.

Through UDIN and the key fields as mentioned by CAs, the Regulators/ Banks/ Third parties will be able to check the authenticity of the documents/ reports/ certificate. Further, this portal would help in tracing forged/ wrong documents prepared by any third person misrepresenting himself as a Chartered Accountant, as any person other than Chartered Accountant will not be able to upload the documents.

For Process and related Frequently-Asked Questions, please visit https://udin.icai.org/ . For any other further assistance/ clarification, you may reach us at 011–30110411/444 or email at udin@icai.in

MEMBERS ARE ADVISED TO REGISTER THE DOCUMENTS CERTIFIED BY THEM & GET THESE SECURED.

Unique Document Identification Number (UDIN) – ICAI Announcement dt. 10 July 2018

It has been observed that at many instances financial statements and documents are being certified/ attested by third persons in lieu of our CA members. These statements misleads various authorities/ other stake holders who rely upon them.

To address above, an innovative concept of Unique Document Identification Number (UDIN) has been conceptualized and developed by Professional Development Committee of ICAI which was also being demanded by various regulators. UDIN is a unique number, which will be generated for every document certified/ attested by Practising Chartered Accountants and registered with the UDIN portal. The portal is available at https://udin.icai.org/

Accordingly, the Council at its 374th meeting decided to implement UDIN, therefore it has been made recommendatory with effect from 01st July, 2018, and later on it would be made mandatory.

The portal offers the facility to various Regulators/ Banks/ Authorities/ Other Stakeholders to check the authenticity of the documents certified by Practicing Chartered Accountants who have registered on the said portal. It would help them in tracing of forged/ wrong documents prepared by any third person in the name of Chartered Accountant, as a person other than Chartered Accountant will not be able to upload the documents on this portal.

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